Contact Form Privacy Notice
Last updated: 19 October 2026
1. Data controller
This privacy notice has been prepared pursuant to Law No. 6698 on the Protection of Personal Data (the "Law") and the Communiqué on the Principles and Procedures to be Followed in Fulfilment of the Obligation to Inform, in order to inform data subjects about the processing of personal data collected through the contact, demo and report request forms (the "contact form") on the adcubes.com website.
Your personal data is processed by Popile Medya Anonim Şirketi (the "Company") in its capacity as data controller.
| Company name | Popile Medya Anonim Şirketi |
|---|---|
| Address | Nisbetiye Mah. Fecri Ebcioğlu Sk. No:4 İç Kapı No:12 Beşiktaş, Istanbul, Türkiye |
| MERSİS number | 0732161046700001 |
| Registered e-mail (KEP) address | popile@hs01.kep.tr |
| info@adcubes.com |
2. Personal data processed
The following personal data is processed through the contact form:
- Identity data: first name, last name.
- Contact data: business e-mail address, business telephone number.
- Professional data: the company you represent, job title.
- Request data: the information you enter in the message field.
- Transaction security data: date and time of submission, IP address, form page and language preference.
Fields marked with an asterisk (*) are required so that we can respond to your request and our team can schedule a meeting with you. If these fields are not completed, your request cannot be processed. All other fields are optional.
3. Purposes of processing and legal bases
Your personal data is processed on the legal bases set out in Article 5(2) of the Law, as listed below, and solely for the stated purposes:
| Purpose of processing | Legal basis |
|---|---|
| Receiving your contact, demo or report request, delivering the content you requested, responding to you and scheduling a meeting | Legitimate interest of the data controller, provided that this does not harm the fundamental rights and freedoms of the data subject (Article 5(2)(f)); where you submit the request on your own behalf, processing being directly related to the conclusion of a contract (Article 5(2)(c)) |
| Preparing a proposal for the organisation you represent and conducting pre-contractual negotiations | Legitimate interest of the data controller, provided that this does not harm the fundamental rights and freedoms of the data subject (Article 5(2)(f)) |
| Keeping records of requests and meetings in our customer relationship management system and carrying out business processes | Legitimate interest of the data controller, provided that this does not harm the fundamental rights and freedoms of the data subject (Article 5(2)(f)) |
| Sending informational messages about the Company's activities and campaign periods to your business e-mail address | Legitimate interest of the data controller, provided that this does not harm the fundamental rights and freedoms of the data subject (Article 5(2)(f)) |
| Establishing, exercising and protecting rights in legal disputes | Processing being necessary for the establishment, exercise or protection of a right (Article 5(2)(e)) |
| Responding to lawful requests of competent authorities and institutions | Processing being necessary for the data controller to comply with its legal obligations (Article 5(2)(ç)) |
Submitting the form does not, by itself, result in any informational messages being sent. Informational messages are sent, within the framework of the provisions of Law No. 6563 on the Regulation of Electronic Commerce applicable to recipients who are merchants or tradesmen, only to the business e-mail address you have provided on behalf of an organisation confirmed, during the assessment of your request, to be acting in the capacity of a merchant; this address is registered with the Commercial Electronic Message Management System (İYS) before the first message is sent. If you do not wish to receive these messages, you may use the opt-out link included in every message, submit an opt-out notification through the Commercial Electronic Message Management System (iys.org.tr) or notify us at info@adcubes.com; upon your opt-out, your address is removed from the mailing list. Opting out does not affect the handling of your request.
4. Method of collection
Your personal data is collected electronically and by automated means when you complete the contact form on the adcubes.com website.
5. Transfer of personal data
Your personal data may be transferred, limited to the purposes stated above and subject to the conditions set out in Articles 8 and 9 of the Law, to the following categories of recipients:
- Our group company Clay Medya Anonim Şirketi, for the purpose of conducting proposal and contract processes,
- Service providers whose servers are located abroad (in European Union countries and the United States of America), for the purpose of using customer relationship management, e-mail and office software, and website hosting and security services,
- İleti Yönetim Sistemi A.Ş., for the purpose of keeping commercial electronic message records,
- Legal and financial advisers, to the extent necessary, for the purpose of fulfilling legal obligations and protecting rights,
- Competent public authorities and institutions, upon request.
Service providers located abroad process your personal data solely for the purpose of providing services to the Company and in accordance with the Company's instructions. You may send any request for detailed information on transfers abroad to info@adcubes.com.
6. Retention period
Your personal data is retained for the period required by the purpose of processing and, in any event, with due regard to the limitation periods prescribed by the applicable legislation:
- Where your request does not result in a contractual relationship, for five years from the date of the last communication with you.
- Where a contractual relationship is established, for ten years from the end of the contractual relationship, pursuant to the Turkish Commercial Code No. 6102 and the Turkish Code of Obligations No. 6098.
Upon expiry of the retention period, your personal data is deleted, destroyed or anonymised in the first periodic destruction cycle following that date.
7. Rights of the data subject
Under Article 11 of the Law, you have the right, by applying to the Company, to:
- Learn whether your personal data is processed,
- Request information if your personal data has been processed,
- Learn the purpose of processing and whether your personal data is used in accordance with that purpose,
- Know the third parties to whom your personal data is transferred, in Türkiye or abroad,
- Request rectification of your personal data if it is incomplete or inaccurate,
- Request erasure or destruction of your personal data under the conditions set out in Article 7 of the Law,
- Request that rectification, erasure and destruction be notified to the third parties to whom your personal data has been transferred,
- Object to a result arising to your detriment from the analysis of your personal data exclusively by automated systems,
- Claim compensation for damage suffered as a result of the unlawful processing of your personal data.
8. How to submit a request
You may submit requests concerning your rights, in accordance with the Communiqué on the Principles and Procedures of Application to the Data Controller:
- In writing with a wet-ink signature, to our address stated above,
- From your registered electronic mail (KEP) address, to popile@hs01.kep.tr,
- With a secure electronic signature or mobile signature, or from the e-mail address you have previously notified to the Company and which is registered in our systems, to info@adcubes.com.
Requests are concluded as soon as possible and within thirty days at the latest, depending on their nature. Requests are free of charge as a rule; where the processing of the request entails an additional cost, the fee set out in the tariff determined by the Personal Data Protection Board may be charged. If your request is rejected, the response is found insufficient or no response is given within the time limit, you have the right to lodge a complaint with the Personal Data Protection Board within thirty days of learning of the response and, in any event, within sixty days of the date of the request.
This notice is an English translation of the Turkish original published on adcubes.com; both versions have the same content.